Deleting Staff Records

Purpose

This option allows a member of staff to be marked as no longer employed or deleted.

Note:

If it not possible to delete the member of staff if they have submitted timesheets, they may only be marked as no longer employed.

If marking as no longer employmed, there are options to delete all future timesheets and attendance records, and also to remove the login account associated with the staff record.

Operation

To remove or delete a member of staff, select the Remove or Re-instate Staff record option from the in-line menu in the Staff Listing page.

To view staff who are marked as no longer employed you need to change the staff included in the list to include leavers. This is activated under the Include button.

Option	Description
Action Required	Choose from: ▪Mark as left employment ▪Reinstate staff record ▪Delete staff record
Date of leaving employment	The date the employee left
Delete all future timesheets?	Checking this option will delete any timesheets dated after the employment finish date. These could be holiday records booked in advance.
Delete login record?	Checking this option will delete the associated login record. You would normally check is option unless the person is planning to return at some point in the future. (eg. student placements)