Staff List

The following access rights are applicable also applicable.

Purpose

The Staff List contains a list of all employee details and allows staff to be created, edited and deleted. The employee record must exist in this list in order for them to submit a timesheet, expense or timecard.

Operation

To create a new staff member, click the New button. When creating a new staff member you have to option to copy from an existing staff member.

To edit or delete staff details, select the appropriate option from the in-line menu for the row you wish to edit / delete.

The staff details are spread over a number of pages. Timemaster is a modular system, and some data entry will not be required if you have not purchased the relevant module. Separating information over specific pages is a way of hiding data which is not relevant. Also, the pages allow access to different data depending on an access right as identified in the Additional Access Rights table above.

Data Entry

Option	Description
Staff ID	A unique identifier for the member of staff
Staff Name	The staff name as displayed in lookup lists and pages
Title	Mr, Mrs, Miss etc.
Initials	A short (4 character) abbreviation for the staff member which will be used when space is tight.
Forenames	Forenames
Surname	Staff’s surname
Salutation	The salutation can be used on workflow documents. Eg. Dear <salutation>
Email address	The staff member’s email address
User Login	The login the staff member will use to access the system
Login Group	The login group defines the access rights the user will have
Copy from Staff	To shortcut the process of creating new staff members, you can copy from an existing staff member’s record and then just edit the details which are different afterwards.
Copy from User	This copies the login groups and access rights from an existing login.
Copy salary/hourly rate details	If checked the hourly rates and salaries will also be copied

Staff List

Purpose

Operation

Data Entry

Related Topics