TOIL Overview
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TOIL (Time Off in Lieu) has to be accrued by the staff member before it can be spent at a later date.
Accruals can be achieved by the staff member banking flexi credit balances on their flexi timecard. These can then be spend at a later date by creating a TOIL absence request.
The process of banking flexi credit (converting the flexi credit into the TOIL bank) is discussed in the TOIL Bank Requests topic and requires line manager approval.
Staff can spend the banked TOIL by creating an absence request booked made to the TOIL absence code.
When a TOIL bank request is approved (or verified depending on the Ruleset setting TOIL bank Requests required additional verification) the time banked is credited to the TOIL bank and debited from the staff member's flexi balance.
When a TOIL absence request is approved the the staff member's TOIL bank is reduced accordingly.
The reverse mechanics are applied if either are bank or absence requests are unapproved.
Important settings
The TOIL absence code is a reserved absence code which can be set via Windows Application > Setups > Control Codes > Control Parameters > Attendance tab page > Absence used for Time In Lieu. Once this has been set in your system it is strongly recommended that it is never changed as historic absence requests will link to it.
The following settings are controlled from the staff member's ruleset (Windows Application > Setups > Flexi-Time Codes > Attendance Codes > Overall tab page).
Option |
Description |
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Max approved TOIL balance |
Defines how much time the staff member can have in their TOIL bank. It is used to prevent staff members building up large amounts of TOIL which can then have an adverse affect on staffing levels when staff start spending the large amounts of TOIL. |
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Max TOIL that can be banked in a period |
This option determines how much TOIL can be banked in a flexi period. It carries a similar principle to the TOIL option above.
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Allow TOIL bank requests to exceed current flexi balance |
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TOIL bank Requests required additional verification |
Defined if the TOIL bank request has to be verified by someone after it has been approved. If this is set the staff member's TOIL bank balance will not be credited with the TOIL bank request until it has been verified. If this is not set, the TOIL bank balance will be credited once the bank request has been approved. |
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Hours lost due to clipping can be converted to Overtime or TOIL |
If clipping is in operation on the staff member's ruleset any time which has been clipped can be converted into a TOIL bank request if this option is ticked. If it is not ticked the clipped time will be lost. |
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