TOIL Bank Requests
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Navigation: |
Flexi Timecard > TOIL button |
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Access Right: |
Flexi-time Functions > Time off in Lieu (TOIL) > TOIL Bank Requests |
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Additional Access Rights: |
The following access rights are applicable also applicable.
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Purpose
Time off in Lieu (TOIL) is available to cover situations where excess hours worked are allowed to be taken as time off at a later date (i.e. time off in lieu of the extra hours worked).
Additional Information
If a lot of extra time is worked then it is possible that the maximum carry forward of flexi credit would be exceeded. Also there may be times of extreme work pressure when the flexi time just cannot be taken. In these cases you can request to take the time off in lieu.
TOIL is banked when there are excess hours available. To take time off, you would then request an absence to be taken out of your TOIL bank.
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Operation
To make a TOIL bank request
1.Click the TOIL button on your Flexi Timecard - the TOIL Requests page will now be displayed showing all the TOIL bank requests after the date specified.
2.Click the New TOIL button - the Create TOIL Request page will now be displayed.
3.The following Data Entry section explains your input options.
4.When you have entered the required data click the Save button.
The TOIL bank request now has to be Approved before you can spend it (create an Absence Requests using the TOIL absence code).
Data Entry
Item |
Description |
Request Date |
The date of the request. This date should be the date of the late working as it may be needed to justify the TOIL request. If the company allows TOIL to be banked at the end of the period, then the date should be the end of the period. See the examples at the end of this help topic. |
Credit Available To End Of … |
The available flexi balance to the end of;- The period - If the request date falls in a previous period Yesterday - If the request date is in the current period but prior to the current date Today - If the request date is the current date (or after). |
Balance Over Period Carry Forward |
This gives the user an indication of how much flexi time will be lost (clipped) at the end of the period. This is calculated as follows;- Credit Available To End Of Today minus Max Flexi Carry Forward Credit (from the staff member’s Ruleset) = Balance Over Period Carry Forward. |
Banked TOIL Period Limit |
This figure is taken from the staff member’s Ruleset (Max. TOIL that can be banked in a period). It is used to cap the amount of TOIL that can be banked in a period. |
TOIL Already Banked In Period |
This figure shows how much TOIL has already been banked in the period. This is any TOIL that has been requested and/or approved. |
Remaining Balance To Bank |
This is the total remaining time that can be banked in the period. It is calculated as follows;- Banked TOIL Period Limit minus TOIL Already Banked In Period = Remaining Balance To Bank. |
TOIL Hours |
The number of TOIL hours the user wished to bank as part of this request. |
TOIL Reason |
A reason should be entered to justify the TOIL request. Failing to enter a reason may delay the approval of the request. |
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